JAMESTOWN CHARTER TOWNSHIP SPECIAL BOARD MEETING

August 18, 2010  6:30 p.m.

 

 

 

 

The meeting began at 6:35 p.m. upon the arrival for Treasurer Scott Brouwer.  Members present:  Jim Miedema, Norma Shaarda, Tim Tacoma, Scott Brouwer and Ruth Pruis.  Absent:  Dan Jensen and Gary Boverhof.

 

Also present:  Rod Korhorn, Prein and Newhof, to be interviewed for the position. 

 

Tacoma asked if the utilities committee was going to be present stating that he felt they understood more about what is needed in a Utilities Administrator than he did as a board member.

 

Rod had a letter written to Jim Miedema by Phil Glupker of Prein & Newhof on May 27, 2010 applying for the position on Rod’s behalf.  (Attached.)  He also gave the board a letter written August 18, 2010 listing the benefits of using P & N for the position.  (Attached.)  There was no resume. 

 

Rod stated that he had heard about a month ago that Jamestown Township was looking to fill the position.  He stated that he could have flexible hours, could be here anytime because they are not busy at Prein & Newhof.  He said he helped train the former administrator that we had and that he understood what is needed since P & N does Jamestown Township’s engineering.  He works with Denny Bishop and Dan Carlton of Georgetown Township and also works with the County.  He has been at P & N 15 years – ˝ time engineering and ˝ time doing other things.  He would help set up a “procedure” for Jamestown that we could use if we should decide we no longer needed him.  He would bring his own computer and work on other things here, but bill the township only for the time used on Township matters.  He would charge $105 per hour.

 

Steve Bos arrived approximately 6:55 p.m.  His resume and licenses from the State of Michigan Department of Environmental Quality are attached.  He stated that he is looking at the position long term – would like to continue after he retires from a full time position at Allendale Township.  He talked about implementing new ideas on various water/sewer matters, helping with collecting past due billing, working with the county on various issues and looking at the debt and rate structure.  He has been at Allendale for 30 years and knows and works with the people at the county.  He gave a list of references.  (Attached.)  He would charge $24 per hour and only for the hours actually working for the Township.  He could be in the office only a few hours per week, but would be available for all meetings.

 

The board was unanimous in agreement that Steve should be offered the position.  The question that came to mind was if this should go to a regular board meeting.  The clerk pointed out that there was a quorum at the meeting.  One member pointed out that in a previous meeting the board had approved hiring a utilities administrator.  The clerk was asked to check the minutes.  Motion 06-07-06 of the special board meeting held June 7, 2010 reads:  “Motion by Shaarda seconded by Tacoma that the Township hire a utilities administrator to fill the position which has been vacant for two years.  The motion included that the staff define the needed skills and hire someone as soon as possible who has the necessary skills and requirements.  This would be a part time position.”  Pruis pointed out that perhaps the wrong people were doing the interview.  It was decided that Supervisor Miedema would call Mr. Boss yet that evening and offer him the position since Mr. Boss had to leave for a conference for the next week.

 

The meeting ended at approximately 7:28 p.m.

 

Ruth Pruis

Township Clerk