*TENTATIVE MINUTES*

JAMESTOWN CHARTER TOWNSHP BOARD MEETING

October 20, 2008, 7:00 p.m.

 

 

10-20-01    The meeting was called to order at 7:00 p.m. by Supervisor Miedema.

 

10-20-02     Opening prayer was given by Norma Shaarda.

 

10-20-03    Members present:  Scott Brouwer, Dan Jensen, Jim Miedema, Ruth Pruis, Steve Rau, Norma Shaarda and Mike Sipe.  Absent: None.

 

10-20-04    Motion by Miedema  seconded by Shaarda to add a proposal from Dan Bode for Patmos Library repairs to the agenda.  Carried.

 

10-20-05    The minutes of the work session of September 30, 2008 were approved as presented.  Motion by Jensen seconded by Sipe to change the meeting minutes of the regular board meeting of September 15, 2008.  The request was for motion 09-15-10 to read: motion by Shaarda seconded by Jensen “to table the IT proposals to have a work session to discuss further” instead of “to table and Jensen will write a RFP so that all companies can submit the same comparative proposal.”  Carried.  Opposed: Brouwer and Pruis.

 

10-20-06    Public Comment: Ted Woltjer requested that the sound system in the meeting room be improved so that the people in the audience can hear what the board is saying.  He also requested that all meetings be recorded so that the public can get a copy of the meeting.                                                                                  Dean Smith asked how many applications had been received for the assistant assesssor and water/sewer administrator position.  He also wanted to know how many people were interviewed for the positions.                                    Mark Densham was concerned that Kenowa Ave. might be used as a truck route. 

 

10-20-07    Motion by Jensen seconded by Shaarda to approve the consent agenda.  Carried.

 

10-20-08    Motion by Shaarda seconded by Jensen to take the tabled item of IT position off the table.  Carried.

 

10-20-09    Motion by Jensen seconded by Shaarda to approve hiring Standard Computer Systems as IT consultants for the Township. This will not include the proposed $5,933.88 in upgrades.  The bid proposal includes a fee of $85.00 per hour.  Some discussion was held regarding this since there were two lower bids. Carried.  Opposed:  Brouwer, Pruis.  (Copy attached.)

 

10-20-10    Motion by Miedema seconded by Rau to approve the request from Supervisor Miedema for payment of fees to attend the MTA conference in Detroit in January. The new trustees will be invited to attend.  Carried.

 

10-20-11    Motion by Miedema seconded by Shaarda to accept the resignation of Paul Lamers from the Board of Review.  Carried.

 

10-20-12    Motion by Miedema seconded by Shaarda to accept the resignation of Renee Dreyer as Assistant Assessor.  Carried.

 

10-20-13    Motion by Shaarda seconded by Miedema to hire Steve Rau as assistant assessor and water sewer administrator.  Rau excused himself for voting.  Carried.  Opposed: Brouwer, Pruis.

 

10-20-14    Motion by Miedema seconded by Shaarda to add Brent Vander Kolk to the fire department staff.  Carried.

 

10-20-15    Motion by Miedema seconded by Shaarda to hire Tyler Tacoma as Township assessor.  Carried.

 

10-20-16    Motion by Jensen seconded by Sipe to take $17,000+ from the general fund and move it to the Library Patmos fund.  Roll call vote: Motion denied.

 

10-20-17    Motion by Jensen seconded by Rau to hold a work session with the library board to discuss this issue.  Carried.

 

10-20-18    Motion by Shaarda seconded by Jensen to approve the proposal from Landman Insulation, Inc. (Dan Bode) to donate insulation and labor to repair the Patmos Library ($5,640) and to pay $4,560 for attic fans for the Patmos Library to be paid from the Township Office Capital Improvement Fund.  Carried.  (Copy attached.)

 

10-20-19    Motion by Miedema seconded by Shaarda to approve the Employee Handbook with corrections to typing errors and that the sick time is with pay.  Carried.  (Copy attached.)

 

10-20-20    Motion by Shaarda seconded by Sipe to table the work session discussion.  Carried.

10-20-21    Motion by Miedema seconded by Rau to present the bills.  Carried.

10-20-22    Motion by Shaarda seconded by Jensen to pay the bills.  Roll call vote:  Carried.

10-20-23    Hearing no objections, the meeting was adjourned at 8:15 p.m.

 

 

Ruth Pruis

Jamestown Township Clerk